Aramco values your privacy and is committed to protecting your personal data. This privacy policy outlines how we collect, use, store, and share information gathered during the registration and participation in the Aramco TecShift Summit 2024, including data collected via the event's mobile app.
1. Information We Collect
During the registration and participation in the event, we may collect the following types of personal data:
- Personal Information: Full name, job title, company name, Aramco employee ID, invitation code, email address, and phone number.
- Identification: Government-issued ID or Aramco employee ID presented at the event.
- User Photos: Photos submitted through the mobile app for identification or event-related purposes.
- Event Participation Information: Information related to your attendance, session preferences, and feedback on the event.
- Technical Data: Device information, IP address, browser type, and other similar technical information when using the event website or app.
2. How We Use Your Information
The information we collect will be used for the following purposes:
- Event Registration and Management: To process and verify your registration, manage event logistics, and send relevant event updates.
- User Photos: Photos collected via the mobile app will be used for identification purposes and to personalize the event experience.
- Communication: To send you essential event information, reminders, and post-event surveys or feedback requests.
- Security and Compliance: To ensure the safety and security of participants and compliance with legal requirements.
- Event Personalization: To customize your event experience based on your preferences and participation data.
- Analytics and Improvements: To analyze participant feedback, technical data, and engagement for improving future events.
3. Data Sharing and Disclosure
Your personal information may be shared with the following third parties:
- Event Service Providers: Third-party vendors, such as registration systems, event app providers, and logistics partners, who assist in organizing the summit.
- Aramco Affiliated Companies: Other Aramco entities and affiliates that participate in the event for internal reporting or analysis.
- Legal and Regulatory Authorities: When required by law, we may disclose your data to comply with legal obligations or respond to lawful requests.
- Photography and Media: Event photos, videos, and recordings may be used for promotional purposes, and participants’ likenesses may be included in such media.
4. Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. Event registration information and user photos may be retained to improve future events and offer relevant services.
5. Your Data Protection Rights
You have the following rights concerning your personal data:
- Access: The right to request access to the personal data we hold about you.
- Correction: The right to request correction of any inaccurate or incomplete personal data.
- Deletion: The right to request deletion of your personal data, including user photos, where applicable.
- Restriction: The right to request a restriction on the processing of your personal data.
- Objection: The right to object to certain processing of your personal data.
- Data Portability: The right to receive your personal data in a structured, commonly used, and machine-readable format.
6. Security of Your Data
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, please note that no method of transmission over the internet or electronic storage is completely secure.
7. Third-Party Websites
The event website or app may contain links to third-party websites. We are not responsible for the privacy practices or content of such websites. We encourage you to review the privacy policies of these third parties before providing any personal information.
8. Changes to This Privacy Policy
We may update this privacy policy from time to time to reflect changes in our data practices or relevant laws. We will notify participants of significant changes via email or through the event platform.
9. Contact Us
If you have any questions or concerns about this privacy policy or our data practices, please contact us at:
Email: info@tecshift.com
